June 28, 2010:

Regarding canada day/hall's harbour day cancelation

Halls Harbour Community Development Association
3586 HWY 359
Hall’s Harbour, RR3 Centreville NS
BOP 1J0

HALL’S HARBOUR VOLUNTEER FIRE DEPARTMENT June 2, 2010
3586 HWY 359
Hall’s Harbour, RR3 Centreville NS
BOP 1J0

Dear Chief Watson and Directors HHVFD

Concerning the cancellation of Hall's Harbour Day/ Canada Day this year:

It is unfortunate that this event had to be canceled this year and it is unfortunate also that the reasons regarding this cancellation were not adequately conveyed to the groups involved.

An invitation was issued to all community groups to a meeting on May 27, 2010 with the HHCDA, who is the sponsoring and insuring body for this event. This letter is to follow up on this meeting. None of the groups invited to this planning session attended. The Fundy View Community Club had previously, on May7, 2010, apprised the HHCDA of their cancellation of the chicken barbecue and children's parade. The FVCC subsequently also canceled their variety show which left no FVCC events at all scheduled for the day. The FVCC did not send a representative to the meeting as they rightly felt it would serve no purpose given these prior decisions by the FVCC board.

Given the lack of attendance or any communication whatsoever by other community groups the HHCDA was faced with a very important decision. The question was asked at the meeting if there was anyone present who would take on these events and move them forward. The answer was no so we had no choice but to move to cancel , by unanimous vote, the event for this year with the hope that next year there would be renewed energy to do this and the event could go ahead.

Another issue was looming over the HHCDA. This issue was the one of liability and due diligence. Last year we attempted to have better traffic control for the afternoon and evening events. Despite our best efforts and those of the Traffic Police unit of the Waterville and District Fire Department, traffic was at best chaotic and at worst potentially lethal. Significantly, at the WDFD Traffic Police’s request, a call to 911 to assist with a situation regarding suspected impaired and dangerous driving was made. The RCMP attempted but could not respond due to the crowds and cars on the highway. This also meant that fire and emergency vehicles could not have responded to any potential threat as well. Clearly to have exposed the people attending any event to this sort of situation was negligent and could not be repeated. Given the fact that the HHCDA is the sponsoring body and we are aware of the public safety issues we cannot turn a blind eye to them.

Thank you

David Lacey, Co-Chair HHCDA

HALL’S HARBOUR COMMUNITY DEVELOPMENT ASSOCIATION

ANNUAL GENERAL MEETING

September 24, 2009 7:30 pm

C@P SITE

Present: David Lacey, Heather Stephens, Sylvia Skerry, Richard Parker, Carmon Steele, Grace Steele, Helen Lightfoot, Rhonda Atwell, Pam Morton, Dustin Keizer, Mike Shreve, Linda Shreve, Andy Walker came late.

Regrets: Fred Houghton

Chairman David Lacey welcomed those present.

The minutes of the October 16, 2008 Annual General Meeting were read, moved, seconded and approved.

David Lacey gave the Chairman’s Report outlining the activities of CDA over the last year.

The Financial Report and Budget were passed at the last Directors Meeting and were offered to anyone interested in seeing them.

It was moved, seconded and carried to appoint Ed Litle to do the Review Engagement for 2009 – 2010.

Nomination Committee Report:

The following people agreed to serve as Directors for 2009 – 2010:

Rhonda Atwell, Dustin Keizer, David Lacey, Helen Lightfoot, Pam Morton, Sylvia Skerry, Carmon Steele, Grace Steele, Heather Stephens.

Mike Shreve was nominated from the floor and agreed to let his name stand for Director.

It was moved, seconded and carried that these people be accepted as Directors.

Meeting Adjourned at 7:43 PM.

Richard Parker – Secretary

NOTE: THESE DRAFT MINUTES WILL BE APPROVED AT THE AGM – 2010.

DIRECTORS MEETING

NOTICE OF MEETING

HALL’S HARBOUR COMMUNITY DEVELOPMENT ASSOCIATION

ANNUAL GENERAL MEETING

SEPTEMBER 24, 2009

CAPSITE

7:30PM

AGENDA

Welcome
Approval of Minutes of AGM 2008
Chairpersons Report
Directors Reports
Presentation of Financial Statements
Presentation of Budget for 2009/2010 Fiscal Year
Appointment of Auditor
Nominating Committee Report-Election of Directors
Adjournment

July 16, 2009, 7:30 pm

C@P Site

Present: Richard Parker, Carmon Steele, Grace Steele, Heather Stephens, David Lacey, Helen Lightfoot, Sylvia Skerry

Guest: Pam Morton

Regrets: Fred Houghton, Rhonda Atwell

Chairman David Lacey called the meeting to order.

The minutes of the June 18, 2009 meeting were read, moved, seconded and approved.

Report on Binoculars: The amount obtained from June 18 to July 12 was $123.00.

Hall’s Harbour Day:

There were a large number of cars and the police were not able to get through because of parking on both sides of the road from Hutchinson’s up. There was a report of underage drinking.

It was moved that a meeting be held with the RCMP on the traffic problem before the next Harbour Day. Seconded and carried.

The Bingo game brought in $248.25 and tickets $171.00. A donation of $50.00 was made to the Black Rock Culture and Recreation Hall.

Hall’s Harbour Day brought in $3986.80 with expenses of $3348.00 and profit of $638.80.

The Secretary was instructed to send a thank you for the use of bingo cards to the Coldbrook and District Lions Club.

The names of donors to Hall’s Harbour Day are to be obtained.

A report should be obtained from Caitlin Ward on her work as Community Ambassador.

The Hall’s Harbour Bursary winner was Robin Spidel. He is a member of the Hall’s Harbour Volunteer Fire Dept. Jenny White made the presentation. Next year a member of the CDA will make the presentation.

The Hall’s Harbour Brochure has gone to the distributors and will be in circulation very soon.

Hall’s Harbour Stickers: The order for stickers is waiting to see how much money will be available for them. They cost $500.00 for 5000 and would sell for $1.00 each.

Trail: The work on the trail has been completed at a cost of $3426.74. There are some funds remaining for trail maintenance.

The trail seems to be being used well.

Equipment has been purchased for maintaining the trail.

It was moved that safety footwear be purchased for the Community Ambassador. Seconded and carried.

It was moved that the Treasurer be requested to place trail maintenance in the budget at $250 as a line item. Seconded and carried.

Signage: Centerville Auto Trim would produce a Welcome to Hall’s Harbour sign for $225.00. A permit for the sign would be required at $300.00, which would be refunded if the sign were approved.

A motion was made to proceed with the ordering and erection of Welcome to Hall’s Harbour sign for the top of the Mountain. Seconded and carried.

Lighthouse Wharf: Things are progressing with Small Craft Harbours in regard to turning over the Lighthouse Wharf to them. This may take up to two years.

Wharf Bench: A bench could be built along the rocks on the Long Wharf 16 inches deep and 50 feet long made of concrete with rebar. Areas would be included for placing memorial plaques, which could be sold to get funds for the construction. The plaques could be $500.00 each.

A motion was made that CDA support the wharf bench project. Seconded and carried.

New Business:

There have been fireworks on the beach. Sign should be placed on the beach to remind people of beach etiquette – to extinguish fires and keep the beach clean.

It was moved that CDA purchase three signs – one saying no fireworks and two on beach etiquette to be placed on each beach entry. Seconded and carried.

It was reminded that the application for washrooms grant must be made before September. Joanne Ward will be contacted on this.

Insurance is also due.

The meeting adjourned at 8:55 PM.

The next meeting will be on August 20, 2009 at 7:30 PM at the C@P Site.

Secretary,

Richard Parker

This is a DRAFT COPY ONLY.

HALL’S HARBOUR COMMUNITY DEVELOPMENT

HH DAY/CANADA DAY – July 1, 2009

Income:

BBQ (sausages & hot dogs) $281.55

Treasure Chest 171.00

Children’s Games 131.00

Bingo 248.25

Heritage Grant 1,000.00

Donations – FISHH 2,155.00

Total Income……………………………………$3,986.80

Expenses:

Rental Bingo equip $50.00

Al Bernard Show $ 220.35

Rhonda Atwell (supplies) 223.04

Children’s Parade (pop) 28.20

Canada Day Cake 74.98

Waterville & Dist Fire Dept 350.00

Fireworks FX Inc 2,356.19

Advertiser (no parking ad) 45.24

Total Expense………………………………… $3,348.00

Net Income………………………………… $ 638.80

Agenda

Hall’s Harbour Community Development Association

RR# Centreville, Kings County, Nova Scotia B0P 1J0

Board of Directors Meeting

Date: July 16/2009 7:30 pm C@P Site

Call to Order

Reading of June 18/ 2009 minutes

Correspondence:

Treasurer’s Report:

Old Business:

HH DAY (Heritage Can. final activity report to be completed) plus financial report ( HH Day Committee)
Student Worker report ( Richard)

Bursary report recipient : Robin Spidle (Heather)

Brochure report . HH sticker ( Dave)
Trail Report ( Dave and Dustin)
Binocular income report ( Fred)
Signage report etc. ( Carman)
Wharf update ( Dave )
Wharf bench ( Dave)
Other

New Business:

Other:

Adjournment:

Next Meeting: Aug 20 / 2009 7:30 C@P Site

HALL’S HARBOURCOMMUNITY DEVELOPMENT ASSOCIATION

DIRECTORS MEETING

June 18, 2009, 7:30 pm

C@P Site

Present: Richard Parker, Fred Houghton, Andy Walker, Carmon Steele, Grace Steele, Rhonda Atwell, Helen Lightfoot, David Lacey, Heather Stephens, Sylvia Skerry

Guests: Pam Morton, Darin Keizer

Chairman David Lacey called the meeting to order.

The minutes of the May 21, 2009 meeting were read, moved, seconded and approved.

Correspondence:

A letter was received from the Municipality of Kings with a cheque for $2,000 towards the cost of the new brochure.

An invoice was received from Fireworks FX for $2500 for the cost of the fireworks. One half of the GST will be received back.

A letter of resignation from CDA by David Cumby was read. The Secretary was instructed to send a letter of appreciation to David Cumby for his service as a Director of CDA.

A report on Hall’s Harbour Day must be sent to Heritage Canada.

Trail:

Dustin Keizer gave a report on the work being done on the trail.

Some areas have eroded and digging and reinforcement is needed in these areas.

Seats have been constructed in some areas.

Signage is needed to warn that the trail is steep and slippery in some areas.

CDA membership forms should be obtained.

Treasurers Report:

There have been donations of $1000 for Hall’s Harbour Days.

Fred Houghton presented the treasurers report, which was moved, seconded and carried.

Hall’s Harbour Days:

Richard Parker agreed to contact Marc Potvin to ask if he would conduce the Blessing of the Fleet Ceremony on July 1, 2009.

The Hall’s Harbour brochure is to be completed for July 1, 2009.

Tickets are to be made.

The media list is to be sent for publicity.

The fireworks will be detonated from a raft in the Bay of Fundy by remote control from the wharf.

The Waterville Fire Dept. has agreed to provide traffic control for Hall’s Harbour Day. They will send six members about 7 PM to remain until the end of the fireworks. There will be 2 on the West Side, 3 on the East Side and 1 at the Harbour. Parking is to be limited to the east side of Hwy 359 from the Cove Road up. There is to be no parking on the west side of Hwy. 359.

On the West Hall’s Harbour Road parking is to be on the west side only from Simpson Road to the Lobster Pound.

CDA will make a donation of $350 to the Waterville Fire Dept. and six BBQ chicken dinners provided by Fundy View.

A notice of the parking restrictions is to be placed in the Advertiser with a warning that violators will be towed.

The Margaret Lent property across from the Fundy View will be reserved for official parking.

Resumes have been received from applicants for the Student Ambassador position for the summer.

Returns from the binoculars for the period June 6 – 17 was $79.00.

The Secretary was instructed to send letters to FVCC, HAHH, Baptist Church, East Side Cemetery, Water Co-op, Historical Society/C@P Site to inform them of the Student Ambassador being hired and asking if they had jobs or projects that the student could assist with.

Signage:

Beverly Verge contacted Mr. Pulsiver who said there is as much signage along the rout as is permitted.

Perhaps he should be contacted again.

Wharf:

The offer to turn over the Lighthouse Wharf to the HAHH has been passed on to the Dept. of Fishery and Oceans. More information may be obtained at the Harbour Authority Annual meeting.

Flag Poles:

The Flag Shop in Dartmouth has 25 ft. fiberglass flagpoles for $1119.

Flags are $200.

Motion to remove the third flagpole at the Harbour. Seconded and carried.

Hall’s Harbour Flag:

Carmon Steel offered to donate $50.00 from Images North as a prize in a contest to design a flag for Hall’s Harbour.

This contest could be advertised in Soundings, The Advertiser and on the Harbour Web Site.

Motion that CDA hold a contest for the design of a community flag for Hall’s Harbour with an award to the winner and open to any resident of Kings County.

Seconded and carried.

A request will be made for donations for the replacement of the community flagpoles at the Harbour. Receipts for donations could be made through FISHH.

Sign at Top of Mountain:

The Centerville sign cost $700.

A sign may be made for $250.

A sign could be designed for the top of the Mountain.

Motion to look into getting costs and a design for a sign. Seconded and carried.

The brochure has gone to print.

Advertisers in the brochure will pay $100 and the Lobster Pound will pay $200.

There may be a small surplus.

Motion to use any overage of funds for the brochure for stickers of Hall’s Harbour. Seconded and carried.

A Nomination Committee for Directors to be presented at the Annual Meeting was formed consisting of Helen Lightfoot, David Lacey and Richard Parker.

The meeting adjourned at 9:05 PM.

Next meeting: July 16, 2009, 7:30 PM at the C@P Site.

Secretary,

Richard Parker

These are DRAFT MINUTES ONLY.

HHCDA Directors Meeting: June 18/09 , 7:30, CAP Site. All welcome always.

Agenda

Hall’s Harbour Community Development Association

RR# Centreville, Kings County, Nova Scotia B0P 1J0

Board of Directors Meeting

Date: June 18/2009 7:30 pm C@P Site

Call to Order

Reading of May 21/ 2009 minutes

Correspondence:

Treasurer’s Report:

Old Business:

HH DAY report ( HH Day Committee)
Brochure ( Dave)
Trail Report ( Pam or Dave)
Binoculars ( Fred)
Signage report ( Carman)
Wharf ( Dave )
Other

New Business:

Other:

Adjournment:

Next Meeting: July 16/ 2009 7:30 C@P Site

____________________________________________________________________________

HALL’S HARBOUR COMMUNITY DEVELOPMENT ASSOCIATION

DIRECTORS’ MEETING

May 21, 2009, 7:30 PM

C@P Site

Present: Fred Houghton, Richard Parker, Heather Stephens, Helen Lightfoot, Grace Steele, Carmon Steele, Andy Walker, David Lacey, Pam Morton, Sylvia Skerry (7:45PM), Rhonda Atwell (8:30PM)

Regrets: David Cumby

Chairman David Lacy opened the meeting at 7:30 PM and welcomed Pam Morton who has agreed to help with the trails.

The minutes of the April 23, 2009 meeting were read, moved, seconded and approved.

The minutes of the special meeting of May 13, 2009 were read, moved, seconded and approved.

Trails:

Pam Morton has walked through the proposed new portion of the trail. Mike and Henriette have approved the use of the section of trail on their land. Work will start on the new section soon to clear and post it.

There has been no word from Webster on the proposed trail on his land in the Cove Road.

Pam mentioned the erosion of the trail in places.

The CDA has money available from a previous grant to carry out the work on the trail.

Student Ambassador:

Notice has been received that CDA has received a grant to hire a student ambassador for 2009.

Joanne will date applications as they arrive.

A committee was formed to interview candidates made up of Richard Parker, Heather Stephens and Sylvia Skerry.

It was suggested that a good range walkie-talkie be purchased for use of the student ambassador. The walkie-talkie should be labeled as property of the CDA.

A letter should be drafted requesting work for the student and sent to the Fundy View, Church and East Hall’s Harbour Cemetery.

A nametag and safety clothing should be obtained for the student ambassador.

Brochure:

An example of the Hall’s Harbour brochure was handed around.

A grant of $550 was received from South West Nova towards the cost of the brochure.

Application has been made to MEDAC for a grant of $2000 towards the brochure.

The church was not included in the brochure on the belief that all other religious groups would have to be mentioned.

It was moved, seconded and carried that the brochure goes ahead.

Hall’s Harbour Day:

The music has been arranged.

There probably will Bingo at the Fire Hall.

A list of the events will be published. Traffic control must be looked at very carefully.

A cotton candy machine has been rented.

The possibility of a buoy race will be checked again.

Treasurer Report:

There were two bills:

Rockwell’s 21.45

KCED 5.00

Money in the bank 9,086.75

Reserved for the trail 3,840.00

Binoculars:

The binoculars have been reconditioned and placed in use. David and Sandra Houghton have agreed to collect the money from the binoculars regularly.

Signage:

Beverly Verge has agreed to check the route to Hall’s Harbour for current signage.

Sign makers will be contacted to find the cost of a possible sign at the top of the Mountain.

On May 13, 2009 the Registry of Stock Companies was updated with the names of CDA officials.

The Bluewater estimates were located.

Joanne will be asked to find the original letter to the Highways Department.

It was suggested that we might hold a competition to design a flag for Hall’s Harbour.

It was moved and seconded that safety gear and equipment with appropriate clothing be purchased for the student ambassador. Carried.

Heather will check who wins the community scholarship this year.

The Harbour Authority placed new garbage bins at the Harbour. The old ones were given to the Fundy View Community Centre.

Meeting adjourned at 9:05 PM.

The next meeting will be on June 18, 2009 at the C@P Site.

Richard Parker, Secretary ---DRAFT COPY ONLY

____________________________________________________________________

HALL’S HARBOUR COMMUNITY DEVELOPMENT ASSOCIATION

Special Meeting

Home of David Lacey

May 13, 2009, 7PM

Present: Richard Parker, Grace Steele, Heather Stephens, David Lacey, Rhonda Atwell, Sylvia Skerry, Andy walker

Regrets: Fred Houghton, David Cumby, Helen Lightfoot

David Lacey called the meeting to order at 7:10PM.

The meeting was called to deal with the Lighthouse Wharf.

It was moved and seconded:

That the Hall’s Harbour Community Development Association submit a letter to Gary Hubbard at Small Craft Harbours and to the Harbour Authority of Hall’s Harbour indicating that HHCDA requests that HAHH and Small Craft Harbours consider the possibility of taking over the Lighthouse Wharf and the grant of license to use right of way agreement.

Carried.

David Lacey will compose this letter.

Meeting adjourned 7:30PM.

Richard Parker

DRAFT COPY ONLY OF MINUTES

The regular meeting of the CDA will be on May 21, 7:30PM at the C@P Site.

___________________________________________________________________________________

A special directors meeting will be held at 11 Cove Rd at 7 pm on Wednesday, May 13

This meeting will be to discuss the possibility of transferring the Lighthouse Wharf to the Harbour Authority. All are welcome.

______________________________________________________________________

HALL’S HARBOUR COMMUNITY DEVELOPMENT ASSOCIATION

DIRECTORS’ MEETING

April 23, 2009

7:30 PM

Fire Hall

Present: Carmon Steele, Rhonda Atwell, Grace Steele, Sylvia Skerry, Helen Lightfoot, Heather Stevens, David Lacey, Andy Walker, Richard Parker

Regrets: Fred Houghton, David Cumby

Chairman Andy Walker called the meeting to order.

The minutes for the March 12, 2009 meeting were read, moved, seconded and approved.

Clarification was asked on what the form was that was passed on to the Fundy View. It was explained that this was a form from the county for application for monies available for infrastructure expenses to community halls.

It was suggested that a copy of the letter from the Department of Highways be requested from the Highways Department.

Signs have been placed at the stairway leading to the trail at the Harbour informing the public that that portion of the trail has been closed.

The interpretive signs have been erected for the summer.

David Cumby gave two flags for use at the Harbour.

The community web site address should be placed on the community sign.

It was requested that the Secretary check the CDA files for the Bluewater estimates for work on the Lighthouse Wharf.

Andy Walker announced that due to his work commitments he must resign as Chairman of the CDA. He will remain as a Director at least until after Hall’s Harbour Day.

The Directors were informed that the sign opposite Lindsey’s Funeral Home was put in position by the CDA some years ago and not by the Department of Highways. There was a discussion of the possibility of getting a new sign placed there.

David Lacey presented a prototype of the new Hall’s Harbour brochure. Businesses in the area will be contacted to participate in the brochure.

It was moved, seconded and carried that the CDA proceed with the brochure. David Lacey will undertake this.

The possibility of a sign at the top of the Mountain was again discussed. It was noted that the blue commercial signs start at $125.

The Hall’s Harbour Day Committee has not met but much of the activities will be the same as last year. Fundy View will not be having the Chinese Auction this year. Jo Curry will not be handling the publicity this year but is willing to give advice and has a list of contacts that can be used.

Fireworks will go as last year from the barge. Funding requests for Hall’s Harbour Days need to be sent out right away.

It was noted that Robert Webster should be contacted as soon as possible about the trail. Andy Walker will get the address to David Lacey.

It was requested that the funds being held from a grant for work on the trail be discussed at the next meeting.

The meeting adjourned at 8:35 PM

No date for the next meeting was set but the regular meeting is May 21, 7:30 PM at the C@P Site.

Richard Parker

Secretary

This is Draft Copy Only.

HALL’S HARBOUR COMMUNITY ASSOCIATION
DIRECTORS’ MEETING
February 22, 2009
7:30 PM
Fire Hall

Present: Richard Parker, Carmon Steele, Sylvia Skerry, Grace Steele, Helen Lightfoot, Andy Walker, Rhonda Atwell

Regrets: Fred Houghton, David Cumby

The meeting had been cancelled twice because of storms.

Chairman Andy Walker called the meeting to order.

The minutes of the September 25, 2008 and November 13, 2008 meetings were read moved seconded and approved.

The letter that HHCDA had sent to Robert Webster was returned marked “Moved”. Andy will try to find out the e-mail address.

A reply was received from the Department of Highways in response to the HHCDA letter of concern about the condition of the paving job from the Fire Hall to the foot of the mountain. This will be looked into for a possible follow-up.

The people interested in holding a wedding on the Lighthouse Wharf were called three timed but there has been no further contact from them.

It was moved and seconded that HHCDA apply to Heritage Canada for a grant for Hall’s Harbour Day celebrations on July 1, 2009. Carried

It was moved and seconded to apply to the Municipality for a grant. Carried.

It was moved and seconded that the HHCDA apply for a grant for a Student Ambassador for the Harbour this year. Carried.

Richard Parker agreed to be responsible for supervising the student this year.

The condition of the Lighthouse Wharf was discussed and it was decided to obtain several estimates of the cost of repair. Is there any money available from Kings CED?

The condition of the area behind the Lobster Pound will be considered again in the spring.

Concern was expressed about the poor signage directing people to Hall’s Harbour from the 101 Highway. Carmon Steele will check this out and make recommendations as to where and what type of signs could be located to make it easier to find the Harbour.

The Secretary was instructed to write a letter to Henriette VandeWeijer and Mike Jumelet thanking them for service on the HHCDA and their contributions to the Harbour and wishing them well in their new position. Sylvia Skerry will provide the Secretary with their new address.

Sylvia Skerry reported that Tourism NS is looking into the placement of a real time web cam overlooking the Harbour. More information will be available later.

It was moved and seconded that HHCDA put $500.00 into the Hall’s Harbour Scholarship Fund. Carried.

The procedure for obtaining the printed Hall’s Harbour Brochures and their costs is to be investigated.

The meeting adjourned at 8:40PM.

The next meeting will be on March 12, 2009 at 7:30PM at the Fire Hall.

Richard Parker
Secretary

This is a DRAFT COPY only.

HALL’S HARBOUR COMMUNITY DEVELOPMENT ASSOCIATION
DIRECTORS’ MEETING
November 13, 2008
7:30 PM
C@P Site2008

Present: Richard Parker, Carmon Steele, Heather Stephens, David Lacey, Andy Walker, Sylvia Skerry, Grace Steele, Helen Lightfoot, Fred Houghton

Regrets: David Cumby

Chairman Andy Walker called the meeting to order.

The minutes of the October 16, 2008 meeting were read, moved, seconded and approved.

The Treasurer’s Report was presented, moved seconded and approved.
The Workers Compensation Board of Nova Scotia basic rate for 2009 will be $0.42.

Correspondence:

Democracy 250 required an indication that their grant of money was used for fireworks. The Treasurer will send the information on this.
It was moved, seconded and approved that a letter be sent to Robert Webster on the use of land for the walking trail.

The sign on the binoculars was vandalized and needs to be repaired. The binoculars have been removed for the winter. Money from the binoculars has been disappearing and it may be possible to put a padlock on them next year.

All information signage has been removed for the winter and stored in the Red Fish House.

A check on dates for applications for grants and for the application for a community clean-up student is to be made. It is believed that the application for a clean-up student must be made in February and the application form must be checked.

It was suggested that there should be a discussion about the supervision of the clean-up student at the next meeting.

There was a request for the use of the Lighthouse Wharf in June 2009 for a wedding. It was questioned whether there should be a fee or a donation. If they wished to use the wharf, a letter will be sent giving permission and asking for a statement from them that it would be at the users risk. Sylvia Skerry will provide information so this letter can be sent. The insurance company would need to be notified and we must find out how many people would be attending this event.

It was mentioned that the area behind the Lobster Pound is an eyesore. It was suggested that the Pound be asked to clean up the area and that some CDA members would be willing to assist in the cleanup. It was also stated that more light is needed in the parking area.

A discussion of the recent paving project from the Fire Hall to the bottom of the mountain was held. It was felt that there were some problems with parts of the job.
A motion was made, seconded and carried to send a letter of concern on the recent repaving. Narrow shoulders, depth of ditches, and the amount of repaving following the job were some of the things to be noted. The letter is to be sent to the MLA, Minister of Highways, Dept. of Highways, and the local Councilor.
David Lacey will draft this letter and distribute it to CDA members and Andy Walker will sign and send it at the discretion of the Executive.

Meeting adjourned.

The next meeting will be February 12, 2009 at 7:30 PM at the Fire Hall.

Richard Parker - Secretary

THESE MINUTES HAVE NOT BEEN APPROVED – DRAFT COPY

HALL’S HARBOUR COMMUNITY DEVELOPMENT ASSOCIATION

DIRECTORS MEETING OCTOBER 16,2008 8:15pm - C@P SITE

It was moved, seconded and carried that the following Directors form the executive for 2008 –2009:

Andy Walker – Chairman
David Lacey – Co-Vice Chairman
Helen Lightfoot – Co-Vice Chairman
Richard Parker – Secretary
Grace Steele – Assistant Secretary
Fred Houghton – Treasurer

The following are also Directors:

Rhonda Atwell
David Cumby
Sylvia Skerry
Carman Steele
Heather Stephens

The meeting was adjourned.

The next meeting of Directors will be on November 13, 2008, 7:30PM at the Fire Hall.

Richard Parker - Secretary

HHCDA

* NOTE: THIS IS A DRAFT COPY ONLY

HALL’S HARBOUR COMMUNITY DEVELOPMENT ASSOCIATION

ANNUAL GENERAL MEETING

OCTOBER 16, 2008 7:30PM

C@P SITE

Present: Heather Stephens, Sylvia Skerry, Helen Lightfoot, Grace Steele, Richard Parker, Andy Walker, David Lacey, Rhonda Atwell, Bobbie Taylor, Martha Crosby, Carman Steele.

Regrets: David Cumby, Fred Houghton.

The Chairman, Andy Walker welcomed all to the meeting.

The minutes of the September 17, 2007 Annual General Meeting were moved seconded and approved as read.

The Report of Directors was read.

The Financial Statements for the year ending July 31, 2008 were distributed for information as they had been approved at the Directors Meeting on September 25, 2008.

The Budget for the year August 1, 2008 to July 31, 2009 was presented, moved, seconded and carried.

It was moved, seconded and carried to appoint Ed Litle to do the Review Engagement Report for 2008 – 2009.

Nomination Committee Report:

The following people agreed to serve as Directors for 2008 – 2009:

Rhonda Atwell, David Cumby, Fred Houghton, David Lacey, Helen Lightfoot, Richard Parker, Sylvia Skerry, Carman Steele, Grace Steele, Heather Stephens

There were no further nominations from the floor. It was moved, seconded and carried that this slate be accepted as Directors.

There was a short discussion of the mandate of the CDA.

Bylaw Amendment:

It was moved, seconded and carried that Article 26 of the bylaws shall read:

“All directors shall be elected by the members from among their numbers.”

Meeting Adjourned at 8:15PM

Richard Parker -Secretary

NOTE: THESE DRAFT MINUTES WILL BE APPROVED AT THE AGM – 2009.

HHCDA post AGM directors meeting Oct 16/2008

Present Martha Crosbie, Heather Stephens, Sylvia Skerry, Andy Walker, Bobbi-Mai Taylor, Helen Lightfoot, David Lacey,Richard Parker,Carmen Steele, Grace Steele, Rhonda Atwell. Regrets Fred Houghton

Call to order: Andy Walker

Appointment of officers: Chair: Andy Walker, Vice Chairs: Helen Lightfoot and David Lacey, Co Secretaries: Richard Parker and Grace Steele, Treasurer: Fred Houghton, Directors: Carmen Steele, Sylvia Skerry, Heather Stephens, Rhonda Atwell

Next Meeting Nov 13 , 7:30 at Capsite

Hall’s Harbour Community Development Association

RR# 3 Centreville, Kings County, Nova Scotia B0P 1J0

Board of Directors Meeting

Date: 25 Sep 7:30 pm C@P Site

In Attendance: Sylvia Skerry, Richard Parker, Rhonda Atwell, Fred Houghton, Andy Walker, David Lacey, Helen Lightfoot, Jack Sutton, Heather Stephens

Regrets: David Cumby, Bobbi Taylor

Absent: John Neville

Call to Order: David Lacey, CDA Vice-Chair, called the meeting to order at 7:30 pm

READING OF MINUTES OF 17 JULY 2008 MINUTES: Heather Stephens read the minutes from the 17 July 2008 meeting. Sylvia moved the adoption of the minutes as read; Dave seconded, motion carried

(Chair Andy Walker joined the meeting at 7:45 pm)

CORRESPONDENCE:

In:

Colleen Hunt of Canadian Heritage requesting completion of the “Celebrate Canada” Final Activity Report
Colleen Hunt of Canadian Heritage noting completion of the “Celebrate Canada” Final Activity Report
Certificate of Merit to HHCDA in recognition of contribution to Canada Day and the “Celebrate Canada” initiative of 2008 (* Fred Houghton suggested that the certificate be framed and hung on display. Heather will purchase a frame for it and it will be displayed at the Fire Hall.)

Out:

HH Day thank yous sent
“Celebrate Canada” Final Activity Report

Treasurer’s Report:

Fred circulated the Financial Statements for the Year Ended July 31, 2008 (Unaudited), went over the statement and answered several questions. Copies of this report were signed by Chair Andy Walker and signing officer Helen Lightfoot in preparation for the AGM in October. Fred will prepare an additional 20 copies for the AGM.

Fred moved the adoption of the Financial Statements for the Year Ended July 31, 2008 (copy attached to minutes); Rhonda seconded. Motion carried.

Fred presented the Budget draft for the Year Ending July 31, 2009; this will be presented for consideration at the AGM in October. (copy attached to minutes)

Fred moved the adoption of the Budget Draft for the Year Ending July 31, 2009; Helen seconded. Motion carried.

Rhonda said that the last time she checked the binoculars (approximately two weeks prior to 25 September) there was no money in them; she tested them and they appeared to be in working order. She will check them again.

Old Business:

1. Report re Summer Student: Sylvia

Sylvia reported that Kaitlyn Ward, the CDA summer student, had worked hard and that she did an excellent job overall. She raised the concern that there are not enough specific jobs for a full time summer student and that the CDA might want to look at amalgamating the position to include regular duties in the Red Fish House Museum run by the HHHS. This would have to be discussed by the HHHS.

There was difficulty this summer getting the cooperation of other organizations in the Harbour to assign specific jobs for the student. In particular, the HHVFD did not provide work such as setting up for the chowder supper or cleaning. The summer student did work at the HH Baptist Church and the FVCC in addition to opening the Red Fish House Museum on occasion in addition to keeping the Harbour area clean, painting, repairing, and greeting tourists.

Charles and Sylvia have supervised the summer students for over six years and they will not be re-offering as supervisors. Sylvia suggested that the CDA had to consider whether they wanted a summer student; if they do, someone who is familiar with the Harbour and who is in the immediate area most of the time needs to be secured as a supervisor for 2009.

Discussion highlighted the need to be mindful of the safety of the summer student and to follow the lead of Sylvia and Charles who provided two way radios for communication. It was suggested that the CDA could purchase such radios in the future.

A suggestion was made to ask Sandra and David Houghton to assume the role of supervisors.

Sylvia and Charles were thanked on behalf of the CDA for their diligent efforts over the years and providing careful and conscientious supervision of the summer students.

The new Board of Directors will need to discuss this issue.

2. Update on the terms of the CDA Lighthouse Wharf agreement and right of way: Dave

Dave read the terms of the Lighthouse Wharf agreement signed July 1998. He also passed out copies of an estimate (attached to minutes) for repairs to the Lighthouse Wharf dated 22 September, 2008 by Hubert Gaudet of Blue Bay Construction Ltd., Church Point, Digby County, NS.

Dave suggested that as he sees it, the CDA has three options in relation to the wharf:

do nothing
repair the wharf
surrender the lease

The new Board of Directors will need to discuss this issue.

3. Nominating Committee: Rhonda and Bobbi

Rhonda reported that she has checked with those on the CDA membership list and has had no one who has committed to becoming a new director; however, several people are considering the request. She will continue to pursue new directors and will present the slate of those who agree to serve on the 2008-2009 Board at the AGM.

4. Annual General Meeting:

Heather circulated a draft copy of the agenda for the 16 October 2008 AGM. Fred made a change to the wording for item 5 from “Appointment of Auditors” to “Appointment of Review Engagement”

Discussion of the process of Article 26 (p. 4 of CDA Policies and Procedures Manual) dealing with choosing directors took place. Rhonda moved that the wording of Article 26 be changed to reflect the change that all directors will now be elected by the Members from among their number. Dave seconded. Motion carried.

This above will require a special resolution at the AGM and will be advertised on the AGM agenda. The wording will be:

Bylaw Amendment:

ARTICLE 26. All directors shall be elected by the Members from among their number.

(Purpose of this Resolution to clarify election of Directors)

REPORTS BY ORGANIZATIONS:

HISTORICAL SOCIETY:

AGM was held 17 September 2008

C@P Site will move in early November to the Fire Hall

HALLS HARBOUR BAPTIST CHURCH:

Gospel Sing 19 October

Regular Service is now 10 am instead of 9:30 am

Quilt Sale 27 and 28 September

East Side Church has a guest speaker on 28 September

NEW BUSINESS:

Richard made the suggestion that $ 500.00 be put in to the CDA Scholarship Award Fund. After discussion, it was decided that this would be considered by the new Board.

Fred suggested that the CDA write up a request for donations to the CDA Scholarship Award Fund for the next issue of Soundings. The new secretary will be asked to submit this to Joanne Ward at the C@P Site.

ADJOURNMENT: The meeting was adjourned at 8:55 pm

Next Meeting: AGM 16 October 2008 7:30 C@P Site

HALL’S HARBOUR COMMUNITY DEVELOPMENT ASSOCIATION

ANNUAL GENERAL MEETING OCTOBER 16, 2008 7:30 – C@P SITE

AGENDA:

APPROVAL OF MINUTES – AGM – SEPTEMBER 27, 2007

ANNUAL REPORT OF DIRECTORS

CONSIDERATION OF FINANCIAL STATEMENTS

APPROVAL OF 2008/2009 BUDGET

APPOINTMENT OF REVIEW ENGAGEMENT

REPORT OF THE NOMINATING COMMITTEE

ELECTION OF DIRECTORS

BYLAW AMENDMENT

SPECIAL RESOLUTION

ARTICLE 26.        All directors shall be elected by the Members from among their number.

(Purpose of this Resolution to clarify election of Directors)

Proposed Agenda

Hall’s Harbour Community Development Association

RR# Centreville, Kings County, Nova Scotia B0P 1J0

Board of Directors Meeting

Date: 25 Sep 7:30 pm C@P Site

Call to Order

Reading of 17 July 2008 minutes

Correspondence:

In:

Out:

HH Day thank yous

Report of 2008 Halls Harbor Day

Treasurer’s Report:

Old Business:

Report re Summer Student: Sylvia

Update on the terms of the CDA Lighthouse Wharf agreement and right of way: Dave

Nominating Committee: Rhonda and Bobbi

CDA Long Range Planning: wharf and CDA By Laws

Annual General Meeting: possible motion for the AGM to change Bylaw 26 dealing with the allotted number of directors’ positions from community organizations

REPORTS BY ORGANIZATIONS:

FVCC, HHVFD, and HAHH, HISTORICAL SOCIETY, WEST HALLS HARBOUR BAPTIST CHURCH

DRAFT Meeting Minutes

Hall’s Harbour Community Development Association

RR# Centreville, Kings County, Nova Scotia B0P 1J0

Board of Directors Meeting

Date: 17 July 7:30 pm C@P Site

In Attendance: Heather Stephens, David Lacey, Fred Houghton, Richard Parker, Sylvia Skerry, Jack Sutton, Helen Lightfoot, Rhonda Atwell, Andy Walker

Regrets: David Cumby

Absent: John Neville, Bobbie Taylor

1. WELCOME: Andy Walker called the meeting to order at 7:35 pm

2. READING OF MINUTES OF 26 JUNE MEETING: Heather Stephens read the minutes of the 26 June meeting. Dave moved the adoption of the minutes as read; Andy seconded and motion carried.

3. CORRESPONDENCE:

In: Jo Currie, Fundy View Community Club requesting a “full, itemized accounting of HHCDA expenses incurred for July 1, as well as accounting of all monies (grants and donations) received to offset these expenses” by July 31 before the FVCC considers the CDA request for 10% of the proceeds from the chicken BBQ and the Chinese Auction to defray costs of Halls Harbor Day."

(Discussion of the request ensued; no decision was made at this time about releasing the HHCDA expenses)

Out: --

4. TREASURER’S REPORT:

Fred gave a detailed report of CDA finances to 15 July 2008 and answered several questions on items. Rhonda moved the financial report be approved as presented; Helen seconded and motion carried.

Discussion on the current physical condition and terms of responsibilities of CDA in relation to the Lighthouse Wharf ensued. It was suggested that this item be placed on the September agenda for further discussion. Dave offered to gather specific information about the terms of the wharf agreement, right of way, etc and bring them to the next meeting.

5. OLD BUSINESS:

Nominating Committee for AGM:

Bobbie and Rhonda will act as the Nominating Committee and will encourage new people to stand as directors as well as ascertain which of the current directors agree to allow their names to stand as directors.

Current directors will send any ideas for new directors to Rhonda

Number of directors needed for 2008-2009 was considered; discussion about a possible motion for the AGM to change Bylaw 26 dealing with the allotted number of directors’ positions from community organizations. It was suggested that this issue be placed on the September agenda.

Date of AGM – Thursday, 16 October 7:30

Motion: Dave moved “Ed Litle be approved to review the financial records of the financial year ending 31 July 2008.” John seconded and motion carried.

Andy will call Ed Litle on behalf of the CDA that he has been approved to review the financial records and that he should contact Fred Houghton.

Fred suggested that we might want to include the following items as part of the CDA Long Range Strategic Plan:

Lighthouse Wharf

CDA Bylaw Review

6. CDA COMMITTEE REPORTS:

Halls Harbour Day

HARBOUR DAY/CANADA DAY ASSESSMENT REVIEW: Rhonda reviewed the feedback and suggestions for the July 1st Day Events. Suggestions were also made by several directors including traffic issues, cake cutting, flag raising, and Blessing of the Fleet for next year.

ASSESSMENT OF REVENUE AND COSTS GATHERED FOR ALL EVENTS (included in financial report)

LISTING OF PRIVATE DONATIONS/ THANK YOUS: the CDA summer student will send out the thank you notes

The Halls Harbour Day Committee was once again congratulated on a well run day

7. REPORTS BY ORGANIZATIONS:

No reports from FVCC, HHVFD, and HAHH

HISTORICAL SOCIETY: Dedication Service on 29 June went well and was a meaningful event

WEST HALLS HARBOUR BAPTIST CHURCH: Hymn sing, Sunday 20 July; Heritage Tour sponsored by the Fieldwood Heritage Society (including the West Halls Harbour Baptist Church) on 17 August

8. NEW BUSINESS:

John asked about the possibility of a Community Watch in the Hamlet; although there was not enough interest as a result of last summer’s community meeting, Heather will provide John with the notes from that meeting including how individuals and communities can protect themselves.

9. OTHER: Heather asked the directors if they wished to have the CDA meetings placed on the community sign and the decision was that the meetings should be placed there. Heather asked Fred if she could put the meetings on the sign and received his permission for this.

10. ADJOURNMENT: Helen moved the meeting be adjourned at 9:18 pm

Next Meeting: 25 September 2008 7:30 C@P Site

AGENDA

Hall’s Harbour Community Development Association

RR# Centreville, Kings County, Nova Scotia B0P 1J0

Board of Directors Meeting

Date 17 July 7:30 pm C@P Site

WELCOME Andy -- Chair

READING OF MINUTES OF 26 JUNE MEETING

CORRESPONDENCE:

TREASURER’S REPORT:

OLD BUSINESS:

Nominating Committee for AGM:

Number of directors needed 2008-2009

Date of AGM – 17 October 7:30

6. CDA COMMITTEE REPORTS:

Halls Harbour Day

HARBOUR DAY/CANADA DAY ASSESSMENT REVIEW

ASSESSMENT OF REVENUE AND COSTS GATHERED FOR ALL EVENTS

LISTING OF PRIVATE DONATIONS/ THANK YOUS

7. REPORTS BY ORGANIZATIONS:

FVCC:

HISTORICAL SOCIETY:

HHVFD:

HAHH:

WEST HALLS HARBOUR BAPTIST CHURCH:

8. NEW BUSINESS:

9. OTHER

10. ADJOURNMENT

Meeting Minutes

Hall’s Harbour Community Development Association

RR# 3 Centreville, Kings County, Nova Scotia B0P 1J0

Board of Directors Meeting

Date 26 June 7:30 pm C@P Site

In Attendance: Heather Stephens, Helen Lightfoot, Sylvia Skerry, Richard Parker, David Lacey, Andy Walker, Rhonda Atwell

Regrets: Bobbie Taylor, Fred Houghton, Jack Sutton

Absent: John Neville, David Cumby, Paul Mosher

1. WELCOME: Andy Walker called the meeting to order at 7:35 pm

2. READING OF MINUTES OF 06 June MEETING: Heather Stephens read the minutes of the 06 June meeting; one amendment was made and agreed upon. Sylvia Skerry moved the adoption of the amended minutes; Rhonda seconded and motion carried.

3. CORRESPONDENCE:

In:

Fred Houghton: web site, CAP Site Employee Responsibilities, HHbr Day safety issues

Joanne Ward: CAP Site Employee Responsibilities and Community Notice Board Criteria (copies circulated to Directors)

Karen Wong-Petrie

Jenny White

Out:

Blomidon Nurseries

Saunders/Wallace

Brooklyn Insurance

10% donation request for HHbr Day (FVCC and HHVFD)

4. TREASURER’S REPORT: Fred passed along (via email) that there were no changes to the account since the last meeting and that the Hall’s Maritime Welding bill has been paid.

5. OLD BUSINESS:

Binoculars: Dave put penetrating oil on to no avail and put an “out of order” sign on it. Andy will look after getting them fixed soon.

Halls Harbour Historical Society Web Site: up and running

Rose Bush - planted

6. CDA COMMITTEE REPORTS:

Summer Student (Sylvia, Charles, Heather): Three applicants were interviewed and Caitlyn Ward was chosen as the CDA summer student for 2008. It was noted that there were three strong candidates interviewed for the position.

Halls Harbour Day (Bobbie, Rhonda, Helen) Full Report of Events (attached)

Rhonda reported that everything is set for the 01 July Halls Harbour Day

The committee was congratulated on their hard work and the new events planned for the day

Response re safety issues – Fred Houghton email (attached to minutes). Andy will contact Alan Slack and Direct Traffic Control and pick up “no parking” signs and barricades for July 1st. There will be parking on right hand side of the 359 road entering the Harbour.

Dave reminded the group that there needs to be stringent adherence to the Regulations regarding site distances for the fireworks

Helen requested that a thank you letter be sent to Heather’s father for donating the treasure chest

Funding to date:

Heritage Canada -- $1000.00

Democracy 250 still to come ($2000.00 expected)

Approximately $1250.00 private/corporate donations; Joanne will be asked to provide a list of specific donations

Post-Event Meeting planned by committee to discuss the day’s events and make suggestions for next year

Trail and Infrastructure (Dave, Andy, Mike, Heather, Bobbie): update on progress to re-route and posting closure signs and copy of closed portion of eco-trail:

It was decided that a closure sign be put up on the west side Eco-Trail at the brook that reads “Trail Ends Here”.

The committee will continue to try to contact Owen and Roy Roscoe to see if they will give permission to have the trail on their property; to date messages have been left on their answering machine

After discussion of current contract for Eco-Trail repairs, Syliva Skerry moved that “The CDA terminate the existing contract with Andy Walker for the Eco-Trail repairs and that he submit a bill for the work completed to date.” Helen seconded it and motion carried.

7. REPORTS BY ORGANIZATIONS:

FVCC: had three tables at last card party; will suspend for two weeks and then start again to see if there is interest. July 1st activities all set.

HISTORICAL SOCIETY: Red Fish House Museum to open 01 July. Summer student Elise Vermeulen from Canning hired and she may do some work at the auxiliary CAP site at the Red Fish House Museum and at the Schoolhouse Museum CAP site.

HHVFD: no report

HAHH: no report

FISHH: has decided not to send a representative to CDA meetings

WEST HALLS HARBOUR BAPTIST CHURCH: Monument dedication Sunday 29 June 9:30 am followed by Church Service with guest speaker Mark Parent at 9:55. Regular monthly hymn sing that evening.

8. NEW BUSINESS:

Meeting in Summer: 17 July at 7:30 if needed

Date for CDA Annual General Meeting in September will be set after Heather checks with Fred regarding the end of the fiscal year. (The AGM must be held within 90 days of the end of the fiscal year)

Volunteers for Nominating Committee: Heather will send a request for volunteers to sit on a nominating committee for Directors for the 2008-2009 year

Student Scholarship: George Wilbur has been awarded the Halls Harbour Scholarship at the NEKEC graduation.

Soundings News – CDA news did not make the deadline for summer issue of Soundings. Joanne has been requested to give organizations a reminder at the first of the months when Soundings is to be published. The CDA news has been posted in several places in the Harbour.

Next Meeting:

Set aside 17 July if needed

9. ADJOURNMENT: Helen moved adjournment of the meeting

DRAFT Meeting Minutes

Hall’s Harbour Community Development Association

RR# 3 Centreville, Kings County, Nova Scotia B0P 1J0

Board of Directors Meeting

Date 26 June 7:30 pm C@P Site

In Attendance: Heather Stephens, Helen Lightfoot, Sylvia Skerry, Richard Parker, David Lacey, Andy Walker, Rhonda Atwell

Regrets: Bobbie Taylor, Fred Houghton, Jack Sutton

Absent: John Neville, David Cumby, Paul Mosher

1. WELCOME: Andy Walker called the meeting to order at 7:35 pm

2. READING OF MINUTES OF 06 June MEETING: Heather Stephens read the minutes of the 06 June meeting; one amendment was made and agreed upon. Sylvia Skerry moved the adoption of the amended minutes; Rhonda seconded and motion carried.

3. CORRESPONDENCE:

In:

Fred Houghton: web site, CAP Site Employee Responsibilities, HHbr Day safety issues

Joanne Ward: CAP Site Employee Responsibilities and Community Notice Board Criteria (copies circulated to Directors)

Karen Wong-Petrie

Jenny White

Out:

Blomidon Nurseries

Saunders/Wallace

Brooklyn Insurance

10% donation request for HHbr Day (FVCC and HHVFD)

4. TREASURER’S REPORT: Fred passed along (via email) that there were no changes to the account since the last meeting and that the Hall’s Maritime Welding bill has been paid.

5. OLD BUSINESS:

Binoculars: Dave put penetrating oil on to no avail and put an “out of order” sign on it. Andy will look after getting them fixed soon.

Halls Harbour Historical Society Web Site: up and running

Rose Bush - planted

6. CDA COMMITTEE REPORTS:

Summer Student (Sylvia, Charles, Heather): Three applicants were interviewed and Caitlyn Ward was chosen as the CDA summer student for 2008. It was noted that there were three strong candidates interviewed for the position.

Halls Harbour Day (Bobbie, Rhonda, Helen) Full Report of Events (attached)

Rhonda reported that everything is set for the 01 July Halls Harbour Day

The committee was congratulated on their hard work and the new events planned for the day

Response re safety issues – Fred Houghton email (attached to minutes). Andy will contact Alan Slack and Direct Traffic Control and pick up “no parking” signs and barricades for July 1st. There will be parking on right hand side of the 359 road entering the Harbour.

Dave reminded the group that there needs to be stringent adherence to the Regulations regarding site distances for the fireworks

Helen requested that a thank you letter be sent to Heather’s father for donating the treasure chest

Funding to date:

Heritage Canada -- $1000.00

Democracy 250 still to come ($2000.00 expected)

Approximately $1250.00 private/corporate donations; Joanne will be asked to provide a list of specific donations

Post-Event Meeting planned by committee to discuss the day’s events and make suggestions for next year

Trail and Infrastructure (Dave, Andy, Mike, Heather, Bobbie): update on progress to re-route and posting closure signs and copy of closed portion of eco-trail:

It was decided that a closure sign be put up on the west side Eco-Trail at the brook that reads “Trail Ends Here”.

The committee will continue to try to contact Owen and Roy Roscoe to see if they will give permission to have the trail on their property; to date messages have been left on their answering machine

After discussion of current contract for Eco-Trail repairs, Syliva Skerry moved that “The CDA terminate the existing contract with Andy Walker for the Eco-Trail repairs and that he submit a bill for the work completed to date.” Helen seconded it and motion carried.

7. REPORTS BY ORGANIZATIONS:

FVCC: had three tables at last card party; will suspend for two weeks and then start again to see if there is interest. July 1st activities all set.

HISTORICAL SOCIETY: Red Fish House Museum to open 01 July. Summer student Elise Vermeulen from Canning hired and she may do some work at the auxiliary CAP site at the Red Fish House Museum and at the Schoolhouse Museum CAP site.

HHVFD: no report

HAHH: no report

FISHH: has decided not to send a representative to CDA meetings

WEST HALLS HARBOUR BAPTIST CHURCH: Monument dedication Sunday 29 June 9:30 am followed by Church Service with guest speaker Mark Parent at 9:55. Regular monthly hymn sing that evening.

8. NEW BUSINESS:

Meeting in Summer: 17 July at 7:30 if needed

Date for CDA Annual General Meeting in September will be set after Heather checks with Fred regarding the end of the fiscal year. (The AGM must be held within 90 days of the end of the fiscal year)

Volunteers for Nominating Committee: Heather will send a request for volunteers to sit on a nominating committee for Directors for the 2008-2009 year

Student Scholarship: George Wilbur has been awarded the Halls Harbour Scholarship at the NEKEC graduation.

Soundings News – CDA news did not make the deadline for summer issue of Soundings. Joanne has been requested to give organizations a reminder at the first of the months when Soundings is to be published. The CDA news has been posted in several places in the Harbour.

Next Meeting:

Set aside 17 July if needed

9. ADJOURNMENT: Helen moved adjournment of the meeting

NEXT CDA MEETING JUNE 27 at 7:30, Capsite

Halls Harbour Community Development Association News

The HHCDA has been busy meeting on a regular basis and has been using a committee system to deal with various events and projects. Some of the highlights of recent months include the following:

Halls Harbour Day Committee (Helen Lightfoot, Rhonda Atwell, Bobbi Taylor). At a 01 May meeting, the CDA Board of Directors moved that the CDA would “actively and creatively seek alternate ways of celebrating Canada Day and Halls Harbour Day other than, but not excluding, the display of fireworks.” The Committee ran with that motion and have come up with a Pirate Theme for the day and great new events that include a buoy drop, expanded events for children (a fish pond and face painting), blessing of the fleet, chip bingo, and fireworks from a barge off shore. President Andy Walker has been busy gathering donations to fund the day. The committee is to be commended for what promises to be a fun day for all.

Sylvia Skerry organized and carried out a beach clean up in early May.

Jack Sutton obtained a beautiful rose bush donated by Blomidon Nurseries of Greenwich. Heather Stephens and Sylvia Skerry have planted the rose under the community welcome sign. Thanks to Blomidon Nurseries for this gift to the community.

Charles and Sylvia Skerry erected the flags and interpretive signs at the Harbour in May.

David Lacey suggested the hiring of Dr. Judith Newman to build the Historical Society community web site that had been financed last year by community organizations. This web site is up and running and can be accessed at hallsharbour.org – check it out!

Sylvia Skerry and Heather Stephens planted the flowers at the community welcome sign, the red fish house and on the lighthouse wharf. These flowers were financed by the HHCDA and the HAHH.

The HHCDA has received funding for a summer student for July and August and has requested that any community organization that would like the student to help to contact Sylvia Skerry. Charles and Sylvia Skerry will supervise the student this summer.

The planned repairs to the west side of the Eco-Trail have been temporarily postponed as Donald Wallace and Judith Saunders have withdrawn their land from the Eco-Trail use. Currently the Trial Committee is considering alternative routes and hopes to have the work commence soon.

Remember, all HHCDA meetings are open to the public and everyone is encouraged to attend and to become members. Watch for notices of meetings on the community sign and on hallsharbour.org and hallsharbour.com.

DRAFT -MEETING MINUTES-TO BE APPROVED

Hall’s Harbour Community Development Association

RR# 3 Centreville, Kings County, Nova Scotia B0P 1J0

Board of Directors Meeting

Date 06 June 7 pm C@P Site

In Attendance: Heather Stephens, Helen Lightfoot, Jack Sutton, Sylvia Skerry, Richard Parker, Fred Houghton, David Lacey, Andy Walker, Bobbie Taylor, Rhonda Atwell

Regrets: David Cumby, Paul Mosher, John Neville

1. WELCOME: Andy Walker called the meeting to order at 7:15 pm

2. READING OF MINUTES OF 22 MAY MEETING: Sylvia Skerry read the minutes of the 22 May meeting; two amendments were made and agreed upon. Helen Lightfoot moved the adoption of the amended minutes; Jack Sutton seconded and motion carried.

3. CORRESPONDENCE:

In:

Donald Wallace and Judith Saunders letter (copy in Minute Book): Heather Stephens read a letter from Donald Wallace and Judith Saunders dated 02 June 2008. This was in response to a CDA letter of 26 May 2008 notifying land owners whose property is included in the Eco-Trail that re-construction is to take place. Mr. Wallace and Ms. Saunders state that they are withdrawing their property from use of the public Eco-Trail system. They will be posting private property signs on the land described as Lot “D2” stating that it is not to be trespassed upon and that no work is to take place on their property.

Democracy 250: Andy has returned papers to Democracy 250 that needed signatures for the grant to be made.

Heritage Canada: Canada Day materials have arrived but no grant money has been received to date

Out:

Heather Stephens read:

Notice to Landowners (copy in Minute Book) informing them that funding had been received to re-construct the Eco-Trail and that the West side trail would be closed for re-routing and re-construction. Plans are to have the trail reopened for 01 July.

Organizations re Summer Student Notice (copy in Minute Book): the duties of the CDA summer student were outlined and organizations were asked to communicate any specific duties or jobs with which the summer student might help.

Web Site Information Email (copy in Minute Book): The information the CDA submitted to Joanne Ward for inclusion in the Community Web Site was read.

4. TREASURER’S REPORT: - Fred announced that there have been no changes to the account since the last meeting. Andy asked if there were funds available to cover recently approved incidental costs and Fred stated that the funds were in the account to cover these.

Recently approved incidental costs include: Monty Hall for welding of bracket for the interpretive sign on the Lighthouse Wharf, flowers for the wharf, and regular maintenance items.

5. OLD BUSINESS:

Binoculars: Andy got the keys from Gerald Dickie and Dave and Andy will put them up after the meeting. Rhonda will look after collecting the money on a regular basis and give it to Joanne Ward to pass along to Fred for the CDA account

Halls Harbour Historical Society Web Site: Judith Newman has been contacted and is currently working on the web site with plans to be finished by the end of June.

Wharf: There will be some shoring up of the Lighthouse Wharf with rocks while other Harbour work is being done.

Jack Sutton kindly secured a donation of a rose bush from Blomidon Nursery in Greenwich. This will be planted by Sylvia and Heather under the Welcome sign on the east side. Thanks to Jack and Blomidon Nursery. An acknowledgement will be placed in the next issue of Soundings and a letter of thanks will go out to Blomidon Nursery from the CDA.

6. CDA COMMITTEE REPORTS:

Summer Student (Sylvia, Charles, Heather): two applicants to date and the notice is on the HR Job Board. Interviews will take place soon and a student will be chosen to begin work at the end of June.

Halls Harbour Day (Bobbie, Rhonda, Helen, John, Paul) Full Report of Events (Copy Attached to Minutes).

new events include a duck float, more events for children, blessing of the fleet, chip bingo, and fireworks from a barge offshore from the harbour

concerns about safety, especially during the fireworks were discussed; Fred will contact Cst Les Kokanyi, Community Policing Co-ordinator, RCMP New Minas Detachment for guidance in traffic control

a budget of costs for the Canada Day events (except fireworks) was presented by Rhonda Atwell

cost of fireworks and hiring of security will be covered by the 1650.00 voted upon by the CDA at the 22 May meeting with the remainder of the costs for this event to be made up from solicited corporate and private donations

as in previous years, a letter will be sent to HH organizations sponsoring Canada Day events to request that 10% of the profits be returned to the CDA to help defray costs

Sylvia moved and Richard seconded: The CDA Board of Directors approves the budget and list of events for Canada Day as presented. Motion carried.

Trail and Infrastructure (Dave, Andy, Mike, Heather, Bobbie): In light of the recent closure of a major part of the west side trail by Donald Wallace and Judith Saunders, it was moved by Rhonda and seconded by Helen that the CDA Trail and Infrastructure move forward to acquire permission for an alternate route for the trail and continue work on re-construction of the trail. Motion carried. Fred suggested that a letter of thanks be sent to Mr. Wallace and Ms. Saunders for use of their land for the eco-trail for the past twelve years.

7. REPORTS BY ORGANIZATIONS:

FVCC: Concert on Sunday 08 June at 3 pm

HISTORICAL SOCIETY: no report

HHVFD: no report

HAHH: no report

FISHH: no report

WEST HALLS HARBOUR BAPTIST CHURCH: Service dedicating the memorial stone at 9:30 am followed by a church service on Sunday 29 June

8. NEW BUSINESS:

time of CDA meetings: it was agreed that all future CDA meetings would start at 7:30 pm

9. ADJOURNMENT Moved by Helen and seconded by Bobbie that the meeting be adjourned.

Next Meeting: 26 June at 7:30 at Cap Site. Agenda: Reports by Trail Committee and Canada Day Committee

NEXT MEETING May 22, 7:00pm, Firehall, All welcome

NOTE : These are draft minutes only and are subject to correction

Minutes of CDA Directors’ Meeting

Thursday 01 May 2008 7:30 pm

In Attendance:

Directors: David Lacey, Heather Stephens, Helen Lightfoot, Andy Walker, Bobbie Taylor, Rhonda Atwell, Sylvia Skerry

CDA Members: Mile Jumelet , Martha Crosby

Regrets: Paul Mosher, Jack Sutton, Fred Houghton

Absent: John Neville, David Cumby, Richard Parker

Meeting called to order by Chair Andy Walker at 7:35 pm

Business:

David Lacey introduced a motion dealing with a request from Mike Jumelet of the HAHH:

Motion: that the HAHH, through a representative of that organization, be asked to come to any meetings of the HHCDA to share whatever information they wish and to participate in the HHCDA meeting at whatever level is comfortable with the HAHH and its representative. It is understood that the HAHH representative is not a director of the HHCDA and does not have director’s voting rights.

Helen Lightfoot seconded. Vote: motion carried

Fireworks:

The topic of fireworks and Hall’s Harbour/Canada Day was the planned focus of the meeting

Discussion:

Dave discussed the restrictions, legal requirements and safety considerations that must be followed in any fireworks display

Problems with the 2007 fireworks included the location and wind that presented a safety hazard and lack of communication to the Cove Road Road residents re the location and site distances

The traffic congestion and crowd control/safety in recent years has become a problem and the group hired to look after traffic control has been ineffective

Andy stated that he had contacted Fireworks FX and that they have a barge and that the fireworks could be detonated by a remote switch. Discussion around this resulted in Andy being asked to check on price and details and to share this with Bobbie, Helen, and Rhonda who are the Hall’s Harbour Day Committee

Bobbie suggested that Hall’s Harbour might consider doing a parade of sail/lights with fishermen and other boat owners decorating their boats. She has attended a similar event in Digby and noted its appeal. Prizes could be offered for best decorated boat. Mike offered to help with this and would discuss it at the next HAHH meeting. Sylvia and Charles have contacts with the Northern Shark boat owners who might get involved as well.

Motion:

Rhonda moved: The CDA will actively and creatively seek alternate ways of celebrating Canada Day and Halls Harbour Day other than, but not excluding, the display of fireworks.

Helen seconded. Vote: motion carried

Other Suggestions re Halls Harbour Day:

Demonstrations: lobster traps, baiting, etc

Treasure chest for children

A pirate theme for the events; encourage people to dress up

Other Business:

Letter of appreciation to Les Hutchinson for working on the trail

Helen moved: Letter of appreciation to firefighters be sent and celebration for those who have finished their Level 1 training be held. Sylvia seconded. Vote: motion carried

Sylvia agreed to assist Heather with secretarial work

By group vote:

Rhonda Atwell will replace Wanda Roy as acting director until the Annual General Meeting in September

David Lacey will act as Vice-Chair and Helen Lightfoot will fill in for him as needed.

The issue of attracting more active members for the CDA was raised and it was decided that a Membership Drive should include the entire fire district. A notice will be put in the next issue of Soundings for new members and also a call for volunteers for Halls Harbour Day Committee.

Meeting adjourned at 9 pm

Hall’s Harbour Community Development Association
RR# Centreville, Kings County, Nova Scotia B0P 1J0
Board of Directors Meeting
Thursday 29 November 2007

Directors Present: Andy Walker, Heather Stephens, Wanda Roy, Helen Lightfoot, Bobbi-Mae Taylor, Richard Parker, Paul Mosher
HAHH -Mike Jumelet ( non voting)
Members: David Lacey, Rhonda Atwell ( attended later in meeting)
Regrets: Fred Houghton, Jack Sutton
Absent : John Neville

Meeting called to order by Chair Andy Walker at 7:15 pm.

Minutes from the last meeting circulated and Bobbie Taylor moved the adoption of the minutes. Helen Lightfoot seconded. Motion carried.

CORRESPONDENCE:

Information re programs and funding and applications

Letter of thanks to Janet Gordon, Jenny White, and Diane Tedford Litle

Email from Fred Houghton

TREASURERS REPORT:

No Treasurer’s Report

OLD BUSINESS:

filling of CDA Directors’ Positions:

Richard raised the question about filling the directors’ positions and discussion followed regarding filling of the three vacated directors’ positions only.

three positions to fill according to p. 4 of P and P

four people agreed to stand for the three positions:

Rhonda Atwell

David Lacey

Charles Skerry

Sylvia Skerry

election: secret ballot; six directors voted; Mike Jumelet counted the votes

Results: New directors are Sylvia Skerry, Charles Skerry, David Lacey

TD Bank: signing officers. A letter will be written to TD Bank to replace the signing officers. Andy, Fred, and Helen will be the signing officers.

REPORTS FROM COMMUNITY ORGANIZATIONS’ REPRESENTATIVES:
FVCC (Richard): bean, potato scallop and ham supper at the FVCC, carol sing, , free will, 4:30-6:00 pm on December 01; tree lighting to follow
HISTORICAL SOCIETY (Richard):

CAP site relocated, still working on Community Web Page; design has been proposed but still work to do done

memorial monument (rock) at the West Halls Harbour Church; no plaque yet but it is on order. It will not list actual names but people who have names of those who served, lost their lives, there may be a book to record the names.

HHVFD: nothing

nothing

HARBOUR AUTHORITY

no director will be sent; however, a representative will communicate back and forth

FISHH:

nothing

WEST HALLS HARBOUR BAPTIST CHURCH (Paul)

a wonderful Memorial Service took place Sunday, 11 November; a remembrance talk was given by Paul Gerveson

if families have someone who has served and is in the book in Ottawa (missing or fallen), the government will send the family the page in colour

Christmas Eve Service information will be communicated soon

NEW BUSINESS:

Formation of Committees

discussion on number of meetings; general comments were made and it was decided that maybe every six weeks would be sufficient and committees would report on progress

Heather circulated a suggested list of possible committees: Tail and Infrastructure; Summer Student; P and P Manual; Halls Harbour Day; Halls Harbour Brochure; EPP

Bobbi Mae suggested we add an EPP Committee to have a warming station

it was suggested that at least two directors be on each committee

Sign up for the Committees as follows:

EPP

Wanda Roy

Rhonda Atwell

Bobbie Taylor (file)

TRAIL AND INFRASTRUCTURE

Dave Lacey (file)

Andy Walker

Machiel Jumelet

Heather Stephens

Bobbie Taylor

BROCHURE

Henriette Van de Weijer (file)

David Lacey

P and P

Richard Parker

Heather Stephens

David Lacey

HALLS HARBOUR DAY

Bobbie Taylor (file)

Rhonda Atwell

Helen Lightfoot

Jack Sutton

Paul Mosher

SUMMER STUDENT

Heather Stephens (file)

Sylvia Skerry

Charles Skerry

Next meeting: 17 January 2008
For the next meeting put on the Community Sign
Adjourned by Bobbie at 8:50 pm; seconded by Rhonda

Nov 16/ 2007

As of the Directors Meeting of the HHCDA, Nov 15/2007 the following resignations from the directorship have been noted;

Resigned: Janet Gordon, Chair, Diane Tedford-Litle Director, Jennie White, Past Chair, non voting Director .

The current list of officers is:

Andy Walker-Chair, Heather Stephens and Wanda Roy- co-Secretaries and Fred Houghton-Treasurer ( non voting)

Directors currently are: Jack Sutton, John Neville, Helen Lightfoot, Richard Parker ( Historical Society), David Cumby and Paul Mosher ( co directors from the Hall's Harbour Baptist Church) in addition to the above officers.

New minutes will be posted soon.

OLD MINUTES

HALL’S HARBOUR COMMUNITY DEVELOPMENT ASSOCIATION

AGENDA: BOARD OF DIRECTORS MEETING, MARCH 15, 2007

Adoption of minutes of the February 22, 2007 meeting

Correspondence received

Business Arising from minutes: Hall’s Harbour Days

Financial Update

New Business: Draft P and P Manual
Other

Brief Updates from Organizations:

HH United Baptist Church
HH VFD
HH Historical Society
Harbour Authority of HH
HH Fundy View Community Club
HH Water Co-op
Foleaze Park
FISHH
Huntington Point
Summer Residents
Business Community
Youth

Next Meeting: April 19, 2007
Adjournment

SUMMARY OF DRAFT HHCDA FEB. 18,2007 MINUTES
BOARD OF DIRECTORS

A short meeting of the Board of Directors, HHCDA was held on February 18, 2007.

Gerry Dickie was appointed to act as Vice-Chair until the next Annual General Meeting in the fall of 2007.

July 1/Harbour Days tentative program was discussed.High Tide is 1:13pm on July 1st this year.The chair and executive will be acting as coordinators, with each event having its own supervisor who will report back to the Executive,. Updates will be given to Board members at regular Board meetings.

While we are endeavouring to have the usual program, we are looking for new ideas so would invite anyone to contact the chair with suggestions.One suggestion that has come forward is to have a decorated flotilla parade in the Harbour waters, sometime before high tide or thereabouts. David Lacey and Charles Skerry will be asked if they wish to organize such an event.

The Water Coop is pursuing a Wellhead Protection Policy to protect the wells in the Hamlet.

The annual Easter Sunrise Breakfast will not be held at Fundy View this year. The congregation has been invited to join the Centreville church for breakfast.It is still planned to have a church service at the Harbour after the breakfast. A successful induction service for David Cumby was held on Sunday, February 18 at the church.

A Fire Dept. Ratepayers meeting will be held at the Fire Hall,March 14, 20077:30pm to discuss : update on the Fire Area Tax Rate and Financial Report. No voting required.

NEXT MEETING: MARCH 15, 2007, 7PM, FIRE HALL.

Janet Gordon, Chair,
Diane Tedford-Litle, Secretary

HALL’S HARBOUR COMMUNITY DEVELOPMENT ASSOCIATION
AGENDA
BOARD OF DIRECTORS MEETING FEBRUARY 15, 2007

Adoption of Minutes of January 18, 2007 Meeting

Correspondence Received

Business arising from minutes: Hall’s Harbour Days

Financial Update

New Business:

P and P Manual

Other

Brief Updates:

WHH United Baptist Church
HH And District Volunteer Fire Department
HH Historical Society
Harbour Authority of HH
HH Fundy View Community Assoc
HH Water Co-op
Foleaze Park
FISHH
Huntington Point
Summer Residents
Business Community
Youth

Next Meeting: March 15, 2007

Adjournment

JAN 23, IMPORTANT HHCDA NOTICE: OFFICIAL SUMMARY OF HHCDA EDITED DRAFT MINUTES OF JAN 18 MEETING. THESE MINUTES CONTAIN ABSOLUTELY NO EDITORIAL COMMENT AND ARE AS RECIEVED BY HALLSHARBOUR.COM FROM SECTERARY DIANE TEDFORD LITLE AND JANET GORDON:

SUMMARY DOCUMENT FOR HALLSHARBOUR.COM,

A meeting of the HHCDA was held at the Fire Hall January 18 with the following motions and actions taken

Harbour Days/July 1 Celebrations – July 1.

ON MOTION, SECONDED AND CARRIED it was agreed that the application for funding re Heritage Canada would be completed and forwarded to Heritage Canada.

Paving Hockey/Basketball Court:The Fire Dept. Board of Directors informed the CDA that they would not be able to support the location of same due to concerns around safety, damage and liability.They had concerns about a parking lot/play area being designated as one.While the CDA understands this position, it still supports this proposal and it is hoped that a new location for same may be found.

ON MOTION, SECONDED AND CARRIED, it was agreed that Janet Gordon will supervise the Summer Student.

Website Guidelines for input on hallsharbour.com

ON MOTION, CARRIED AND SECONDED it was agreed that the Secretary and Chairperson would put together a summary of the draft minutes and provide same to David Lacey to input on his site.

THE HHCDA will be celebrating its 10th year in existence and is contemplating sponsoring an issue of Soundings, perhaps in June. - With a special edition.

Letters of concern have been received from 4 residents in the Harbour.

Concerns around (1) fire works and requesting that Hall’s Harbour be declared a fire works free zone.ON MOTION,SECONDED AND CARRIED it was agreed that the HHCDA did not have a sufficient mandate to change the current practice with respect to fireworks. (2)concerns around traffic control, vandalism and unruliness in beach area.

It has been suggested that the CDA hold a public meeting with the RCMP to discuss the issues of vandalism, unruliness and traffic problems.It is anticipated this meeting may be held sometime in late spring.

Dave Cumby and Paul Mosher were welcomed to the meeting.Dave is the pastor at the West Hall’s Harbour Baptist Church and will be participating on the Board of Directors. Paul will be the alternate rep.

The Wharf Sale will be held August 18 this year.

NEXT MEETING:March 15, 2007, 7pm Fire Hall. All are welcome

Janet Gordon, Chair

Diane Tedford-Litle, Secretary

Hall's Harbour Day is Sunday, July 1st., 2007. Volunteers???

A coordinator for the summer student is also needed.

2007 CDA meeting dates: All are welcome to attend all meetings

Jan-18 or Feb-15 storm date

Mar-15

Apr-19

May-17 (possible)

June -21

Aug-16 financial meeting

Sept-20 nominating committee

Oct-18 AGM